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How to let people book a meeting from your Gmail email with Google Calendar offer times
Instead of typing out when you are free, add a block of bookable times from Google Calendar straight into a Gmail message. The other person picks a slot and the event lands on your calendar.
By Nur Islam- 1:00 video
- 3 steps
- 1.1K views
Jump to a step (3)
Scheduling a call over email usually means listing your free times, waiting for a reply, then creating the event by hand. It takes several emails and the slots can be gone by the time someone answers.
Gmail's compose window has a Set up a time to meet option that adds proposed times from Google Calendar to your email. The recipient clicks a time to book it, and you get a confirmation and a calendar event.
What you need
- A Gmail or Google Workspace account
- Google Calendar
- The dates and times you are available
Step by step
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01
Open Offer times you're free
In the Gmail compose window, click the three dots (More options) in the bottom toolbar. Select Set up a time to meet > Offer times you're free. A new window opens. Click the expand arrow to see the options more clearly.
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02
Set the event details and times
Enter a title for the event and choose the duration. Add the dates and times you are available. You can add one or several dates, and set different times on each date.
To include a video call, open More information and select Google Meet video conferencing.
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03
Add the times to the email and send
Click Add to email. A block of proposed times appears in the email body. Update the subject and message, then send.
The recipient picks a time. You get a confirmation email when the meeting is booked, and the event appears on your Google Calendar.
Tips and common problems
- You can offer different time ranges on different days in the same email.
- Add Google Meet before inserting the times so the booked event already has a video link.
Questions
How do I send available meeting times in Gmail?
In the compose window, click the three dots, choose Set up a time to meet, then Offer times you're free. Pick your times and click Add to email.
Can I add a Google Meet link to the times I offer in Gmail?
Yes. In the Offer times window, open More information and select Google Meet video conferencing before you click Add to email.
